Code of Conduct

Policies
SINGAPORE TABLE TENNIS ASSOCIATION (THE “STTA”)
DISCIPLINARY REGULATIONS (THE “REGULATIONS”)

Updated on 01/02/16

The STTA recognises that the regulation of its internal disciplinary matters is necessary for the due administration and harmonious working of the STTA. Accordingly, the STTA has promulgated these Regulations under Articles 8 and 9 of the STTA’s Constitution to deal with matters pertaining to the discipline of its members.

1.                    Application and Interpretation

1.1  These Regulations shall apply to all members, players, and coaches of the STTA who agree to fully comply and be bound by its terms

1.2  Unless the context otherwise requires, terms and expressions used in these Regulations shall have the same meanings as those in the STTA’s constitution

1.3  In these Regulations:

1.3.1 “DSC” means the Disciplinary Sub-Committee that may be appointed by the STTA’s Management Committee from time to time to investigate and decide upon disciplinary matters.

1.3.2 “MC” means the STTA’s Management Committee at the relevant time

1.3.3 “Respondent” means a person who is subject to a disciplinary investigation under these Regulations

1.3.4  These Regulations shall come into operation on the 1st day of February 2016. All prior rules pertaining to disciplinary matters in force immediately prior to the coming into operation of these Regulations shall be repealed

2.                    First Disciplinary Meeting

2.1  The MC may resolve at any time to investigate the conduct of any person (the Respondent) who appears to be in breach of any rules of the STTA or the STTA’s Code of Conduct or appears to have acted contrary to the interests of the STTA. If the MC so resolves, the MC shall appoint a Disciplinary Sub-Committee (the “DSC”) to investigate the case against the Respondent.

2.2  The DSC shall comprise up to three (3) persons appointed from the STTA’s current MC

2.3  The DSC shall convene a first Disciplinary Meeting to decide whether there are prima facie grounds for the case against the Respondent.

3.                    Second Disciplinary Meeting

3.1  If, after the first Disciplinary Meeting, the DSC decides that there are prima facie grounds for the case against the Respondent, it shall convene a second Disciplinary Meeting

3.2  The Respondent shall be allowed to attend the second Disciplinary Meeting and answer the allegations that have been made against him or her

3.3  After the second Disciplinary Meeting, the DSC may, but is not obliged to, impose a penalty against the Respondent

3.4  If the Respondent fails or refuses to appear at the Second Disciplinary Meeting, the DSC may proceed to decide the matter and impose a penalty in the Respondent’s absence

4.                    Penalties

4.1  The penalties which may be imposed by the DSC on the Respondent may comprise the following or any combination thereof:

4.2  a verbal reprimand;

4.3  a written warning;

4.4  withholding or deducting any grants or discretionary amounts payable by the STTA to the Respondent;

4.5  for paid Athletes receiving a monthly remuneration from the STTA, a fine of up to a maximum S$1,000 or 25% of the Athlete’s monthly salary (whichever is lower);

4.6  suspension from participating in or attending all of the STTA’s, or specified STTA activity or category of activities, for a length of time to be determined by the DSC; or

4.7  expulsion from the STTA;

for the avoidance of doubt, the penalties prescribed in this regulation are not exhaustive and shall not preclude the imposition of any other specific penalties that may be prescribed and agreed to in any agreement between the STTA and the Respondent.

5.                    Disputes

5.1  All and any disputes about any matter arising out of or in connection with any disciplinary proceedings conducted pursuant to these Regulations , including any question regarding the jurisdiction or validity of disciplinary proceedings or reasonableness of penalties imposed shall be first referred to mediation in Singapore in accordance with the mediation procedure of the Singapore Mediation Centre for the time being in force. A party who receives a notice for mediation from the other party shall consent and participate in the mediation process or shall be deemed to be in breach of contract

5.2  In the event that the dispute remains unresolved after the participation of the parties in the mediation in Clause 5.1, the dispute shall be referred to and finally determined by arbitration at the Singapore International Arbitration Centre (“SIAC”) in accordance with the Arbitration Rules of the Singapore International Arbitration Centre (“SIAC Rules“) for the time being in force, which rules are deemed to be incorporated by reference in this clause

The seat of the arbitration shall be Singapore. The Tribunal shall consist of one arbitrator.

The language of the arbitration shall be English

5.3  These Regulations and all disciplinary proceedings conducted pursuant to these Regulations (including but not limited to all decisions and penalties imposed thereunder) are governed by the laws of Singapore.

6.                    Amendment and Variation

6.1  The MC may from time to time in their sole and absolute discretion vary and amend these regulations as they see fit

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Singapore Table Tennis Association (STTA) Code of Conduct For
STTA Management Committee /Independent Delegates and
Sub-Committee Members (Approved by Management Committee on 13 May 2020)

1. All Management Committee/ Independent Delegates and Sub Committee members shall:

1.1 act with integrity at all times in their dealings with the STTA’s stakeholders, in particular, athletes, volunteers, donors, sponsors and suppliers. In negotiations with these parties, accurate data and information shall be presented.

1.2 not willfully submit a proposal or statement, which they know to be false, incomplete or misleading.

1.3 comply with all the laws and regulations of Singapore and STTA and shall conduct themselves in an ethical manner. Bribery is fundamentally inconsistent with the STTA’s values and ethics and any payment, or promise of payment or any other similar inducements made directly or indirectly in any form, to gain perceived advantage for the STTA is strictly prohibited.

1.4 handle all gifts, favours and entertainment from third parties prudently. Shall not accept lavish or excessive gifts more than $50 (If a gift comprises more than one item, the worth of the gift refers to the total value of all the items in the gift e.g. hamper, silverware etc) and entertainment/hospitality that can create expectations that may potentially be problematic for the STTA, if not met. Likewise, shall not offer lavish or excessive gifts or entertainment/ hospitality to outside parties which may also pose problems for the STTA. If the member expresses an interest in retaining the gift worth more than $50, the member may retain the gift with payment after approval from Management;

1.5 offer gifts, favours and entertainment/hospitality on behalf of the STTA if:

1.5.1 they are consistent with generally accepted work practice, custom and ethical standards;
1.5.2 they cannot be construed as bribes, enticement or kickbacks in any way, with regard to form, cost, frequency of giving and the manner and circumstances under which they are given;
1.5.3 they do not violate the laws and regulations of Singapore or those of the STTA;
1.5.4 the STTA will not be embarrassed or be liable for any legal or regulatory liability.
1.5.5 any such gift, favour or entertainment/hospitality must never be construed as an
attempt by the STTA to exert improper influence on such individuals. Exceptions may be made for tokens of appreciation given to Guests of Honour at the STTA’s official functions.

1.5.6 In determining their propriety, the following factors shall be considered:

i) Form and cost of the gift, favour or entertainment/hospitality, their frequency, timing and manner of the giving;

ii) Whether the setting and context are conducive to building or maintaining a good working relationship;

1.6 not disclose any confidential/proprietary information to anyone within or outside
the STTA unless

a) he/she requires the information to carry out his/her duties;

b) he/she is authorized by the Management Committee to furnish such information for a specific reason;

c) the disclosure is required by law or requested for by the Regulatory Body.

1.7 not make any press release without the approval of the President or the Management Committee. Anyone found in breach of this restriction shall be subject to disciplinary action as the Management Committee shall deem fit.

1.8 not enter into contractual relations with third parties on behalf of STTA unless otherwise expressly authorized by the Management Committee. Examples of third parties with whom the STTA enters into contractual arrangements include sponsors, donors, suppliers, corporate partners, banks etc. If the nature of work or position requires the Management Committee members to enter into such contractual relationship on behalf of the STTA, they must be authorized to so by the STTA Standard Operational Procedure for Internal Controls or by approval of the Management Committee.

1.9 submit a Declaration of Conflict Interest Form upon assuming office or commencement of work and disclose any conflict of interests arises that may interfere with the performance of their official duties or with the decision-making on matters related to the STTA. Conflict of interest situations include those actual, potential or perceived report concerns to Management Committee which they may have reliable information provided to them, about possible fraudulent activity of any Management /Sub Committee Member, Staff, vendor, supplier, corporate partners or any other party associated with the STTA.

1.10 not use STTA’s information for personal benefit, as it is strictly prohibited and
may constitute a criminal offence. Confidential information may only be disclosed unless authorized to do so.

1.11 not be eligible for any honorarium or allowance, except for reimbursement for
expenses or payment for provision of services with prior approval from the Management Committee

1.12 not perform any act, practice or behaviour that is detrimental to the interests of
the sport of table tennis or to the STTA.

1.13 be committed to clean sport and will abide to the World Anti-Doping Code.

1.14 not gamble of any kind on the STTA’s premises.

1.15 not use the funds of the STTA to pay for the personal fines in court of law.

1.16 not raise funds from the public for STTA without the prior approval of the Management Committee

1.17 maintain a high standard of professionalism and conduct at all times.

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SINGAPORE TABLE TENNIS ASSOCIATION (THE “STTA”) CODE OF CONDUCT

Updated on 01/02/16

Athletes’ Code of Conduct

1. All STTA Athletes shall:

1.1 make a positive commitment and endeavour to achieve the aims and objectives as detailed in the STTA’s programmes.

1.2 abide by the announced rules, sports policies and procedures of STTA

1.3 exhibit good sportsmanship at all times. The athlete should not argue with coaches, umpires, referees, competitors and officials from Singapore or other countries

1.4 attend all organized events requested by STTA which include but are not limited to promotional campaigns, functions and seminars

1.5 conduct themselves at all times, in a manner that does not bring the sport, STTA key partners or themselves into disrepute

1.6  refrain from engaging in activities or events unbecoming of a STTA Athlete including but not limited to the following:

1.6.1  making derisory or derogatory comments about another athlete’s performance;

1.6.2  smoking and/or consuming alcohol when in training camps, major championships and international events; and

1.6.3  be involved in any form of altercation with any other athlete, spectator or other person, and shall not engage in abusive, abrasive or disorderly conduct

1.7 not engage in any activities or conduct contrary to the laws of Singapore or in any place where the training or competition is held and further, refrain from any activity or conduct that would cause Sport Singapore (“Sport SG”) and/or STTA negative publicity, embarrassment or disrepute.

1.8  endeavour to support and promote the sport, STTA and Sport SG and other key sponsors/support agencies wherever possible

1.9  submit himself/herself to all medical examination as may be necessary and give consent that his/her medical-confidential information may be used as the Sport SG or STTA deems fit.

1.10  comply with the Internal Olympic Committee (IOC) medical code and in particular, not be involved in the consumption of, the use of any banned substance or engage in any prohibited methods of doping or chemical or drug abuse.

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1.            Coaches’ Code of Conduct

Updated on 01/02/16

All STTA Coaches shall:

1.1  abide by the announced rules, sports policies and procedures of STTA

1.2  conduct themselves at all times, in a manner that does not bring the sport, STTA key partners or themselves into disrepute

1.3  make a positive commitment and endeavour to achieve the aims and objectives as detailed in the STTA High Performance programmes

1.4  be positive role models for all STTA Athletes

1.5  treat relationships with all other persons (including Athletes, other Coaches, members of STTA staff, or members of the public) with respect and honesty

1.6  endeavour at all times to be mindful of safety in the course of training, competition or any other STTA activity.

1.7  refrain from engaging in activities or events unbecoming of a STTA Coach, including but not limited to the following:

1.7. 1 making derisory or derogatory comments about an Athlete’s performance;

1.7.2  smoking and/or consuming alcohol when in training camps, major championships and international events; and

1.7.3  be involved in any form of altercation with any other athlete, spectator or other person, and shall not engage in abusive, abrasive or disorderly conduct

1.7.4  not engage in any activities or conduct contrary to the laws of Singapore or in any place where the training or competition is held and further, refrain from any activity or conduct that would put Sport Singapore (SG) and/or STTA in negative publicity, embarrassment or disrepute.

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Singapore Table Tennis Association (STTA)
Code of Conduct For Volunteers
(Approved by Management Committee on 3 April 2020)

GENERAL CONDUCT – DO’s AND DON’Ts FOR VOLUNTEERS

DO’s
• Understand the mission and core values of the STTA, and comply with all policies and procedures established by the STTA.
• Adhere to the stipulated day(s) and time of the voluntary service.
• Inform the STTA in advance if unable to turn up for the voluntary service.
• Be responsible for your personal belongings and personal safety.
• Take proper care of the STTA’s property and equipment.
• Speak and act in a respectful manner towards the STTA’s staff, athletes, members of the public and one another.
• Discuss and share with the STTA’s staff any difficulties and problems encountered in the course of the voluntary service.

DON’Ts

• Use or possess alcohol, drugs or any toxic substances during the duration of the volunteer activity.
• Use profanities and words that are deem offensive or discriminatory during the duration of the volunteer activity.
• Use STTA’s name, property, resources, information or funds for any purpose other than that required for the voluntary duties.
• Act as a spokesperson for STTA.
• Criticize athletes, staff, officials or members of the public through any communication medium, including social media.
• Bring the sport into disrepute through any communication medium including social media

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CODE OF CONDUCT FOR MATCH OFFICIALS

Updated on 20/3/2019

1. INTRODUCTION

Match Officials are representatives of the sport and their respective Associations. At international competition level, they are the guests of the host Association and must respect its traditions and social customs. The following guidelines, which are not exhaustive, are intended as an aide-memoire on the aspects of conduct to which special attention should be given.

2.  MATCH OFFICIALS SHOULD
  1. Fully comprehend relevant rules, duties and procedures for the competition which they will officiate.
  2. Be physically fit to perform the duties as an official. Normal or corrected vision and normal hearing are essential.
  3. Be in appropriate uniform and maintain presentable appearance and personal hygiene.
  4. Turn up early for assignments.
  5. Maintain impartiality. Avoid any forms of relationship with players or coaches, which may cast doubt on their impartiality.
  6. Refer all issues not related to their duties to the referee or other appropriate tournament officials.
  7. Avoid unaccompanied or unobserved one-on-one activity (when in a supervisory capacity or where a power imbalance may exist), especially with people under the age of 18 years old.
  8. Ensure that their decisions and actions contribute to a safe and harassment free environment.
  9. Conduct themselves in a professional and ethical manner at all time, respecting the authority and interests of the referee, the organisers, other tournament officials, players and the public.
3.  MATCH OFFICIALS SHOULD NOT
  1. Discuss tournament incidents or other issues in relation to their duties with players, spectators or media. Any such matters should be referred to the referee and the tournament committee.
  2. Accept any gifts or benefits from players, coaches and teams. Gifts/benefits provided by a host organisation to all officials can be accepted. However, STTA employees should also adhere to the prevailing STTA policies on receiving gifts/benefits from external party.
  3. Consume alcoholic beverages, take drugs or medications which will inhibit performance before any match they are about to officiate.
  4. Criticise other officials or otherwise bring the sport into disrepute, through any communication medium, including social media.
  5. Tolerate harmful or abusive behaviours, but report to the referees or organizer(s) where the issue is not resolved to the satisfaction of the parties involved.
4.  CONCLUSION
  1. Officials are required to maintain a high standard of professionalism and conduct at all times. Officials not observing the stated guidelines may be subject to formal disciplinary process.

 

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